Decision - Streetscene - Contract Award (Forward Plan Reference: FP909)
Decision details
Streetscene - Contract Award (Forward Plan Reference: FP909)
Decision Maker: Cabinet
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
Purpose:
Award of Contracts
Decisions:
Exempt Report of the Corporate Director (Resources, Environment and Cultural Services) on the Streetscene contract award.
(1) The Decision Taken
RESOLVED:
(1) That the Cabinet agrees with the unanimous Member Procurement Board recommendation to award Lots 1 and 2 as detailed in the exempt report letting both contracts for an initial nine years starting from 1 April 2020, with an option to extend each contract for up to a further nine years, based on mutual agreement.
(2) That the Cabinet notes the service changes as outlined in paragraphs 4.13 and 4.14 of the exempt report.
(3) That a cross party Cabinet Panel (based on the membership of the Streetscene and Grounds Maintenance Procurement Board) be set up to oversee the mobilisation phase of the contract with the terms of reference of this group being as provided in paragraph 7.4 of the exempt report.
(4) That the Cabinet recommends to the Council that a £4.5M capital budget be set up to fund the cost of the Tewin Road depot upgrade as set out in section 8 of the exempt report.
(2) Reasons for the Decision
The existing Streetscene and Grounds Maintenance contracts were due to end in March 2020, with no option for further extension.
In August 2017, the Cabinet agreed to set up a Cross Party Procurement Board to oversee the procurement process for the establishment of new contract(s) to deliver Waste Collection and Street Cleansing (Lot 1) and Grounds Maintenance (Lot 2) to the Borough.
Following the tender returns, the Cross Party Procurement Board met on 13 February 2019 to discuss the evaluation results and make recommendations to the Cabinet. The exempt Minutes of the meeting were set out in Appendix 1 to the report.
Report author: Kirsten Roberts
Publication date: 08/03/2019
Date of decision: 05/03/2019
Decided at meeting: 05/03/2019 - Cabinet
Effective from: 15/03/2019