Decision details

Award of Contract

Exempt report of the Executive Director (Resources, Environment and Cultural Services) on the procurement process for this contract.

(1)        The Decision Taken

RESOLVED:

(1)     That the Council does not exercise the extension clause in the contract

(2)     That a Member Procurement Board be established to oversee the procurement process (Constitution 3 Members Ratio 3:2).

(2)        Reasons for the Decision

On 1 November 2016, Cabinet agreed to enter into a two year contract (with an optional one year extension) with Birkin Cleaning Services Ltd for office and general cleaning services. The contract commenced on 1 January 2017 and the initial term expires on 31 December 2018. There is a Council only option to extend the contract to 31 December 2019.