Issue - meetings

Report of the Corporate Director (Public Protection, Planning and Governance) with recommendations from the first meeting of the new Board on the arrangements for forthcoming procurements and operation of the Board.

(Note:  The Appendix to this report is the exempt report from the meeting of the Board on 8 October 2018 and is submitted at Agenda Item 19 in the Part II section of the meeting as it contains private and confidential information).

(1)       A separate Member Procurement Board was established for the Housing Maintenance contract.

(2)       The Terms of Reference of the General Procurement Board were amended to remove the rotating chairmanship for future meetings and to have a standing Chairman to be the Executive Member (Resources) with Portfolio holders for the service continuing to have membership on the board and vote on ‘their’ items.

Report of the Corporate Director (Public Protection, Planning and Governance) with recommendations from the first meeting of the new Board on 8 October 2018 on the arrangements for forthcoming procurements and operation of the Board.

The General Procurement Board recommended that a separate Member Procurement Board for the Housing Maintenance contract be established due to the contract’s size and complexity as well as the need for Tenants’ Panel involvement.

It was also felt that the initial idea of a rotating chairmanship for the General Procurement Board would be difficult to operate in practice and that it would be more efficient for the portfolio holder for procurement to serve as permanent Chairman, with relevant portfolio holders presenting and voting on contracts within their portfolios.

RESOLVED:

(1)     That a separate Member Procurement Board be established for the Housing Maintenance contract.

(2)     That the Terms of Reference of the General Procurement Board be amended to remove the rotating chairmanship for future meetings and to have a standing Chairman to be the Executive Member (Resources) with Portfolio holders for the service continuing to have membership on the board and votes on ‘their’ items.

(Note: The Appendix to this report is the exempt report from the meeting of the Board on 8 October 2018 and is submitted at Agenda Item 18 in the Part II section of the meeting as it contains private and confidential information) (Minute 77 refers).