Issue - items at meetings - FP909 Streetscene Contracts

Issue - meetings

FP909 Streetscene Contracts

Meeting: 05/03/2019 - Cabinet (Item 123)

Streetscene - Contract Award (Forward Plan Reference: FP909)

Exempt Report of the Corporate Director (Resources, Environment and Cultural Services) on the Streetscene contract award.

Additional documents:

Decision:

(1)     The Cabinet agreed with the unanimous Member Procurement Board recommendation for the award of Lots 1 and 2 of the contract.

 

(2)     The Cabinet noted outlined service changes.

 

(3)     A cross party Cabinet Panel (based on the membership of the Streetscene and Grounds Maintenance Procurement Board) with terms of reference as agreed would be set up to oversee the mobilisation phase of the contract.

 

(4)     The Cabinet recommended to the Council that a £4.5M capital budget be set up to fund the cost of an upgrade to the Tewin Road depot.

Minutes:

Exempt Report of the Corporate Director (Resources, Environment and Cultural Services) on the Streetscene contract award.

 

(1)        The Decision Taken

 

RESOLVED:

 

(1)     That the Cabinet agrees with the unanimous Member Procurement Board recommendation to award Lots 1 and 2 as detailed in the exempt report letting both contracts for an initial nine years starting from 1 April 2020, with an option to extend each contract for up to a further nine years, based on mutual agreement. 

 

(2)     That the Cabinet notes the service changes as outlined in paragraphs 4.13 and 4.14 of the exempt report.

 

(3)     That a cross party Cabinet Panel (based on the membership of the Streetscene and Grounds Maintenance Procurement Board) be set up to oversee the mobilisation phase of the contract with the terms of reference of this group being as provided in paragraph 7.4 of the exempt report.

 

(4)     That the Cabinet recommends to the Council that a £4.5M capital budget be set up to fund the cost of the Tewin Road depot upgrade as set out in section 8 of the exempt report.

 

(2)        Reasons for the Decision

 

The existing Streetscene and Grounds Maintenance contracts were due to end in March 2020, with no option for further extension.

 

In August 2017, the Cabinet agreed to set up a Cross Party Procurement Board to oversee the procurement process for the establishment of new contract(s) to deliver Waste Collection and Street Cleansing (Lot 1) and Grounds Maintenance (Lot 2) to the Borough.

 

Following the tender returns, the Cross Party Procurement Board met on 13 February 2019 to discuss the evaluation results and make recommendations to the Cabinet.  The exempt Minutes of the meeting were set out in Appendix 1 to the report.