Exempt report of the Corporate Director (Resources, Environment and Cultural Services) on the award of contract.

(Note: The Chairman of the Environment Overview and Scrutiny Committee has been given notice that it was impracticable to comply with the requirement that at least twenty eight days notice must be given of the intention to make a key decision not in the Forward Plan and in the private section of the meeting in accordance with Regulations 5 and 10 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 because it was urgent and could not reasonably be deferred for the reason specified).

The reason for this item is to enable the award of contract to proceed without delay.

The Cabinet approved the unanimous recommendation of the General Procurement Board to:

(1)     Waive Contract Procedure Rules to make a direct award (for one year from 1/6/2020 to 31/05/21) to:

-    Palm Recycling – For Lot 1 (News and Pams)

-    Newport Recycling – For Lots 2 and 3 (mixed Paper)

(2)     Agreed that the price paid by Palm Recycling per tonne could be adjusted from 1 March 2020.

Exempt report of the Corporate Director (Resources, Environment and Cultural Services) on the way forward for the sale of recovered newsprint competitive process by authorities in the consortium.

(1)       The Decision Taken

RESOLVED:

That the Cabinet approves the unanimous recommendation of the General Procurement Board to:

(1)     Waive Contract Procedure Rules to make a direct award (for one year from 1 June 2020 to 31 May 2021) to:

-        Palm Recycling – For Lot  1 (News and Pams) at £53.00  per tonne

-        Newport Recycling – For Lots 2 and 3 (mixed Paper) at £8.00 per tonne

(2)     Agree that the price paid by Palm Recycling could reduce to £53.00 per tonne from 1 March 2020.

(2)        Reasons for the Decision

This Council was the Lead Authority in a consortium of Hertfordshire (and Chelmsford Borough) Councils that sold their recovered newsprint and mixed paper through a competitive process.

As the market for the sale of recycled paper had substantially changed recently, the Cabinet considered the way forward for the Consortium.

(Note: The Chairman of the Environment Overview and Scrutiny Committee had been given notice that it was impracticable to comply with the requirement that at least twenty eight days notice must be given of the intention to make a key decision not in the Forward Plan and in the private section of the meeting in accordance with Regulations 5 and 10 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 because it was urgent and could not reasonably be deferred for the reason specified).

The reason for this item was to enable the award of contract for this service to proceed without delay.