Agenda and decisions

Cabinet
Tuesday 5th November 2019 7.30 pm

Venue: Council Chamber, Council Offices, The Campus, Welwyn Garden City, Herts, AL8 6AE

Contact: Graham Seal 

Items
No. Item

1.

MINUTES

To confirm as a correct record the Minutes of the meeting held on 8 October 2019 (previously circulated).

2.

APOLOGIES

3.

PUBLIC QUESTION TIME AND PETITIONS

Up to thirty minutes will be made available for questions from members of the public on issues relating to the work of the Cabinet and to receive any petitions.

4.

ACTIONS STATUS REPORT pdf icon PDF 75 KB

Report of the Corporate Director (Public Protection, Planning and Governance) on the status of actions agreed at the last Cabinet meeting.

5.

NOTIFICATION OF URGENT BUSINESS TO BE CONSIDERED UNDER ITEM 14

6.

DECLARATIONS OF INTERESTS BY MEMBERS

To note declarations of Members’ disclosable pecuniary interests, non-disclosable pecuniary interests and non-pecuniary interests in respect of items on the Agenda.

7.

ITEMS RELATING TO THE BUDGET AND POLICY FRAMEWORK FOR RECOMMENDATION TO THE COUNCIL

To consider the following items:-

 

7a

Localised Council Tax Support Scheme 2020/21 (Forward Plan Reference FP928) pdf icon PDF 109 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) seeking confirmation that the Council’s localised Council Tax Scheme will not change.

Decision:

The Council was recommended that the localised council tax support scheme continue in 2020/21 to help people on low/no income to receive a reduction on their council tax.

7b

Duty of Care Enforcement for Fly Tipping (Forward Plan Reference FP944) pdf icon PDF 94 KB

Recommendation from the meeting of the Environment Overview and Scrutiny Committee on 23 September 2019 on the introduction of fixed penalty notices.

Additional documents:

Decision:

(1)     The introduction of a Fixed Penalty Notice (FPN) to allow individuals to discharge liability for the duty of care offence related to household waste by payment of a FPN was noted.

 

(2)     It was noted that the Duty of Care FPN would be issued by current authorised officers (Community and Environment Officers and Street Wardens).

 

(3)     The Council was recommended that the level of fine should be set at £300, reduced to £200 for early resolution (if paid within ten days).

 

(4)     The Council was recommended that the existing level of FPN for fly tipping offences should be amended to £300, reduced to £200 (currently £180) for early resolution (if paid within ten days) to ensure that the FPN that could be issued for fly tipping was consistent with the FPN for duty of care breaches and was in line with other Authorities in Hertfordshire which had introduced the fixed penalty notice.

7c

Service Standards for Regulatory Work (Forward Plan Reference FP945) pdf icon PDF 91 KB

Report of the Corporate Director (Public Protection, Planning and Governance) on the adoption of revised standards.

 

Note: Report attached.  Click link below item 10 for the Appendixes:-

Environment Overview and Scrutiny Committee Agenda Pack – 23 September 2019

https://democracy.welhat.gov.uk/ieListDocuments.aspx?CId=153&MId=1014&Ver=4

Additional documents:

Decision:

The comments received from the recent consultation were noted and the revised regulatory service standards were agreed and recommended to the Council for adoption.

8.

ITEMS REQUIRING KEY DECISION

To consider the following items for decision in the current Forward Plan:-

 

8a

Digital Strategy and Revenue and Benefits Transformation Programme (Forward Plan Reference FP952) pdf icon PDF 177 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) providing the background and recommendations for the adoption and delivery of a digital strategy.

Additional documents:

Decision:

(1)     Following review the Digital Strategy was approved.

 

(2)     It was noted that soft market testing would be undertaken on a single digital platform alongside an exercise to review the capabilities of the existing Customer Relationship Management system.

 

(3)     The progress of the Revenues and Benefits Transformation Programme and its direct links with the draft Digital Strategy was noted.

 

(4)     The progress of the Revenues and Benefits Transformation Programme and its direct links with the draft Digital Strategy was noted.

 

(5)     The Cabinet noted the commitment in the strategy and approved the Council signing up to the Local Government Digital Service Standards.

 

(6)     The Cabinet agreed that the recommendations relating to the financing of the strategy delivery be incorporated into the budget setting process.

8b

Insurance Services Tender - Request for Delegated Authority (Forward Plan Reference FP948) pdf icon PDF 115 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) seeking delegated authority to award contracts for the provision of insurance services.

Decision:

The Cabinet, in accordance with the unanimous recommendation of the General Procurement Board, gave delegated authority to the Corporate Director (Resources, Environment and Cultural Services), in consultation with the Deputy Leader and Executive Member (Resources) and the General Procurement Board, to award insurance contracts to the successful bidders for a contract period of five years under long term agreements.

8c

Professional Building Services - Extension of Contract (Forward Plan Reference FP949) pdf icon PDF 368 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) on the extension of contracts for these services.

Decision:

In accordance with the unanimous recommendation of the General Procurement Board professional building services contracts were extended by twelve months until 31 March 2021.

8d

Amendment of the Restrictions in the Hatfield Town Centre Car Parks (Forward Plan Reference FP940) pdf icon PDF 214 KB

Recommendation from the meeting of the Cabinet Planning and Parking Panel on 31 October 2019 on the amendment of restrictions in Hatfield Town Centre car parks.

 

Note: Report attached.  Click link below item 9 for the Appendixes:-

Cabinet Planning and Parking Panel Agenda Pack – 31 October 2019

https://democracy.welhat.gov.uk/ieListDocuments.aspx?CId=266&MId=976

Decision:

The meeting of the Cabinet Planning and Parking Panel on 31 October 2019 deferred this item for further consideration and report back to a future meeting.

9.

RECOMMENDATIONS FROM CABINET PANELS

To consider recommendations from the meeting of the Cabinet Planning and Parking Panel on 31 October 2019:-

 

9a

Introduction of Resident Permit Scheme, Double Yellow Lines, Verge and Footway Prohibition and Clearway in Aldykes, Hatfield pdf icon PDF 320 KB

Consideration of objections and proposals for waiting restrictions, resident permit parking scheme, verge and footway prohibition and clearway.

 

Note: Report attached.  Click link below item 8 for the Appendixes:-

Cabinet Planning and Parking Panel Agenda Pack – 31 October 2019

https://democracy.welhat.gov.uk/ieListDocuments.aspx?CId=266&MId=976

Decision:

The meeting of the Cabinet Planning and Parking Panel on 31 October 2019 deferred this item for further consideration and report back to a future meeting.

9b

Introduction of Waiting Restrictions in Various Roads, French Horn Lane, East Ward, Hatfield pdf icon PDF 100 KB

Consideration of objections and proposed waiting restrictions.

 

Note: Report attached.  Click link below item 7 for the Appendixes:-

Cabinet Planning and Parking Panel Agenda Pack – 31 October 2019

https://democracy.welhat.gov.uk/ieListDocuments.aspx?CId=266&MId=976

Additional documents:

Decision:

Having considered the objection received and in addition the issues raised around equalities and diversity together with all the detailed issues including the reasons for the order and any proposed mitigating actions; the unanimous recommendation of the Cabinet Planning and Parking Panel to proceed with the creation of a traffic regulation order was approved.

10.

QUARTER 2 REVENUE BUDGET MONITORING REPORT 2019/20 pdf icon PDF 193 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) presenting the forecast revenue account position at Quarter 2 of 2019/20.

Additional documents:

Decision:

(1)     The revenue forecast outturn position as at Quarter 2 of 2019/20 was noted.

 

(2)     Virements were approved.

 

(3)     The position on debts was noted.

11.

QUARTER 2 CAPITAL BUDGET MONITORING REPORT 2019/20 pdf icon PDF 253 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) presenting the capital expenditure and associated capital funding at Quarter 2 of 2019/20.

Additional documents:

Decision:

(1)     The capital forecast outturn position as at Quarter 2 of 2019/20 was noted.

 

(2)     The forecast position as at 31 March 2020 for funding of the capital programme and reserve balances was noted.

12.

QUEENSWAY HOUSE CONSULTATION pdf icon PDF 205 KB

Report of the Corporate Director (Housing and Communities) on the outcome of the consultation process with residents and leaseholders.

 

(Note:  Private and confidential information in respect of commercial leaseholders set out in the exempt report at Agenda item 18 in the Part II section of the meeting).

Decision:

(1)     The outcome of the consultation with key stakeholders with the majority of residents and leaseholders supportive of Option D which was to ‘help all occupants to move out permanently, demolish the building and redevelop the site was noted.

 

(2)     The Cabinet agreed that the process of fully decanting the block should commence.

 

(3)     The Cabinet agreed that high level design work should commence on the redevelopment of the site and that a further report be brought to Cabinet setting out details of the proposals.

 

(4)     The Cabinet agreed that Officers commence negotiations with residential and commercial leaseholders and tenants regarding their future options.

 

(5)     The Cabinet agreed that further uneconomical planned works at Queensway House, including sprinkler and ducted extractor system installation remain on hold with a responsive repairs service and other essential improvements still being provided.

13.

TREASURY MANAGEMENT MID-YEAR REPORT 2019/20 pdf icon PDF 180 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) setting out the current treasury position and management indicators.

Additional documents:

Decision:

The current treasury position and treasury management indicators was noted.

14.

SUCH OTHER BUSINESS AS, IN THE OPINION OF THE CHAIRMAN, IS OF SUFFICIENT URGENCY TO WARRANT IMMEDIATE CONSIDERATION

15.

EXCLUSION OF PRESS AND PUBLIC

The Cabinet is asked to resolve:

 

That under Section 100(A)(2) and (4) of the Local Government Act 1972, the press and public be now excluded from the meeting for Items 16, 17, 18 and 19 (if any) on the grounds that they involve the likely disclosure of confidential or exempt information as defined in Section 100(A)(3) and Paragraph 3 (private financial or business information) of Part 1 of Schedule 12A of the said Act (as amended).

 

In resolving to exclude the public in respect of the exempt information, it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

16.

ITEMS OF AN EXEMPT NATURE REQUIRING KEY DECISION

To consider the following items of an exempt nature:-

 

16a

Appointment of Contractor (Forward Plan Reference FP929)

Exempt report of the Corporate Director (Resources, Environment and Cultural Services) to the meeting of the Hatfield Town Centre Regeneration Board on 3 October 2019 and Minutes of the meeting.

Decision:

The Hatfield Town Centre Regeneration Member Procurement Board’s unanimous recommendation that Bourne Parking Limited be awarded the Stage 2 construction contract for the Hatfield Town Centre multi-storey car park, subject to planning approval, was approved.

16b

Award of Contract for Voice and Network Infrastructure Services (Forward Plan Reference FP946)

Exempt report of the Corporate Director (Resources, Environment and Cultural Services) on the award of contract for these services.

Decision:

In accordance with the unanimous recommendation of the General Procurement Board, the award of contracts for these services were approved as follows:-

 

1)      Lot 1 (Voice Services) to Britannic Technologies for a period of four years from 1 December 2019.

 

2)      Lot 2 (Network Services) to Daisy Communications Limited for a period of four years from 1 December 2019.

16c

Appointment of Asbestos Consultancy (Forward Plan Reference FP947)

Exempt report of the Corporate Director (Housing and Communities) on this appointment.

Decision:

The General Procurement Board recommendation that  the contract for Asbestos Consultancy be awarded to Brian Robinson Asbestos Consulting for a two year period (with the ability to extend for a further two years) commencing on 1 December 2019 was approved.

17.

WELWYN GARDEN CITY NORTH DEVELOPMENT

Exempt report of the Corporate Director (Resources, Environment and Cultural Services) summarising the results of stage one of the development and setting out the approach for the next stage of the work.

Decision:

(1)     The Cabinet agreed to extend the terms of reference of the cross party Welwyn Garden City Town Centre Regeneration Board.

 

(2)     The Cabinet agreed with the proposed phasing of the project in order to unlock the land necessary to deliver housing.

 

(3)     The Cabinet agreed that discussion be held with the commercial retailers.

 

(4)     The Cabinet agreed that the design principles be adopted.

18.

QUEENSWAY HOUSE CONSULTATION

Exempt report of the Corporate Director (Housing and Communities) further to Agenda Item 12 in the Part I section of the meeting.

Decision:

The feedback from the commercial leaseholders at Queensway House as considered alongside the information and recommendations set out in the associated Part I report was noted.

19.

ANY OTHER BUSINESS OF A CONFIDENTIAL OR EXEMPT NATURE AT THE DISCRETION OF THE CHAIRMAN