Agenda and decisions

Cabinet
Monday 6th January 2020 5.00 pm

Venue: Council Chamber, Council Offices, The Campus, Welwyn Garden City, Herts, AL8 6AE

Contact: Graham Seal 

Items
No. Item

1.

MINUTES

To confirm as a correct record the Minutes of the meeting held on 16 December 2019 (previously circulated).

2.

APOLOGIES

3.

PUBLIC QUESTION TIME AND PETITIONS

Up to thirty minutes will be made available for questions from members of the public on issues relating to the work of the Cabinet and to receive any petitions.

4.

ACTIONS STATUS REPORT pdf icon PDF 73 KB

Report of the Corporate Director (Public Protection, Planning and Governance) on the status of actions agreed at the last Cabinet meeting.

5.

NOTIFICATION OF URGENT BUSINESS TO BE CONSIDERED UNDER ITEM 12

6.

DECLARATIONS OF INTERESTS BY MEMBERS

To note declarations of Members’ disclosable pecuniary interests, non-disclosable pecuniary interests and non-pecuniary interests in respect of items on the Agenda.

7.

ITEM RELATING TO THE BUDGET AND POLICY FRAMEWORK FOR RECOMMENDATION TO THE COUNCIL

To consider the item:-

7a

Peartree Conservation Area (Forward Plan Reference: FP956) pdf icon PDF 112 KB

Consideration of the designation of the Peartree area of Welwyn Garden City as a conservation area.

 

(Note: Report attached.  Click link below item 7 for the Appendices:-

Cabinet Planning and Parking Panel Agenda Pack – 17 December 2019

https://democracy.welhat.gov.uk/ieListDocuments.aspx?CId=266&MId=977 )

 

Additional documents:

8.

ITEMS REQUIRING KEY DECISION

To consider the following items for decision in the current Forward Plan:-

8a

Council Tax Base 2020/21 (Forward Plan Reference FP939) pdf icon PDF 186 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) on approval of the Council’s taxbase for the year 2020/21 and collection rate.

Additional documents:

Decision:

(1)     The Council's taxbase for the year 2020/2021 was approved, incorporating a collection rate of 99.40%. 

 

(2)     In accordance with the Local Authorities (Calculation of Council Tax Base) Regulations 2012, the amount calculated by the Borough Council as its taxbase for the year 2020/2021 shall be 42,590.0 and its constituent elements shall be:

 

 

100% TAXBASE

99.40% TAXBASE

 

 

 

Welwyn Garden City

17,603.1

17,497.5

Hatfield

11,861.7

11,790.5

Welwyn

4,692.4

4,664.2

Ayot St Lawrence

69.6

69.2

Ayot St Peter

115.4

114.7

North Mymms

4,417.7

4,391.2

Essendon

435.5

432.9

Northaw & Cuffley

3088.5

3,070.0

Woolmer Green

563.2

559.8

 

 

 

Total

42,847.1

42,590.0

 

8b

Budget Proposals and Medium Term Forecasts 2020/21 (Forward Plan Reference FP951) pdf icon PDF 192 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) presenting the budget proposals for 2020/21.

 

(Note:  This report will be considered at the Resources Overview and Scrutiny Committee meeting on 8 January 2020).

Additional documents:

Decision:

The Cabinet approved the following budget proposals and noted that any comments from the Resources Overview and Scrutiny Committee would be returned to the Special Cabinet on 21 January 2020 for consideration, before final recommendations were made to the Council:

 

General Fund

 

(1)     The proposed General Fund Budget as summarised in Appendix A, and detailed in Appendix B.

 

(2)     The inclusion of the savings and growth proposals into the budget as detailed in Appendices C and D.

 

(3)     The approval of the 2020/21 fees and charges which have been incorporated into the budget proposals, as set out in Appendix E.

 

(4)     The increase in the Council’s Band D Tax of £3.15 (1.49%), taking the average Band D Tax to £214.92 for 2020/21.

 

(5)     That £100,000 be added to the Climate Change earmarked reserve from the 2020/21 budget, the expenditure of which will be delegated to the Corporate Director (Resources, Environment and Cultural Services) and Corporate Director (Planning, Public Protection and Governance), in consultation with the Executive Members (Resources), and (Governance, Public Health and Climate Change) and the Cross Party Climate Change Member Group.

 

(6)     That £1.2M be added to the Pensions earmarked reserve from the 2020/21 budget to help the Council meet its potential pensions liability in year three of the proposed medium term financial strategy with the current balance of the reserve being used towards an additional payment to the fund in 2019/20 as required by the pensions actuary.

 

(7)     That the Budget Priority and Transformation earmarked reserve be renamed as Modernisation reserve and that authority for its expenditure be delegated to the Modernisation Board (Chief Executive, Corporate Directors and Corporate Modernisation Lead), in consultation with the Leader and Executive Member (Resources).

 

Housing Revenue Account (HRA)

 

(1)     That dwelling rents be increased by CPI+1% in accordance with Government legislation, resulting in an average rent of £106.16 per week.

 

(2)     The continuation of the policy to charge formula rent when vacant properties are re-let.

 

(3)     The approval of the Housing Revenue Account budget for 2020/21 as shown in Appendix F.

 

(4)     The approval of the 2020/21 fees and charges which have been incorporated into the budget proposals, as set out in Appendix H.

 

(5)     The Medium Term Financial Strategy (MTFS) to maintain HRA working balances to around 5% of rental income.

 

Capital Programme

 

(1)     The approval of the Capital Programme for 2020/21 to 2024/25 as set out in Appendix I.

 

(2)     The approval of the Capital Financing for the Capital Programme for 2020/21 to 2024/25 as set out in Appendix J, and noting the forecast capital balances in Appendix K.

 

Medium Term Financial Strategy

 

(1)     The approval of the Medium-Term Financial Strategy and Financial Governance Framework, including all annexes and prudential indicators for 2020/21 – 2022/23 as set out in Appendix L.

8c

Housing Revenue Account Business Plan (Forward Plan Reference FP931) pdf icon PDF 135 KB

Report of the Corporate Director (Housing and Communities) submitting the Business Plan 2020-2050 for approval.

Additional documents:

Decision:

The Cabinet approved the Housing Revenue Account Business Plan 2020-2050 noting that any comments from the Cabinet Housing Panel would be returned to the Special Cabinet on 21 January 2020 for consideration, before final recommendations were made to the Council for adoption.

8d

Amendment of the Restrictions in the Hatfield Town Centre Car Parks (Forward Plan Reference FP940) pdf icon PDF 102 KB

Recommendation from the meeting of the Cabinet Planning and Parking Panel on 17 December 2019 on the amendment of restrictions in Hatfield Town Centre car parks.

 

(Note: Report attached.  Click link below item 8 for the Appendices:-

Cabinet Planning and Parking Panel Agenda Pack – 17 December 2019

https://democracy.welhat.gov.uk/ieListDocuments.aspx?CId=266&MId=977 )

Additional documents:

Decision:

Having considered the objections received, the issues raised around equalities and diversity and all the detailed issues in the report, including any proposed mitigating actions, the recommendation of the Cabinet Panel to proceed with the amended proposals and the creation of the Traffic Regulation Order for all the reasons set out was approved.

9.

ITEM REQUIRING KEY DECISION NOT IN THE FORWARD PLAN

To consider the following item for decision not in the current Forward Plan:-

9a

Pension Fund Triennial Valuation 2019 pdf icon PDF 60 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) on the Local Government Pension Scheme triennial valuation 2019.

 

(Note: The Chairman of the Resources Overview and Scrutiny Committee has been given notice that it was impracticable to comply with the requirement that at least twenty eight days notice must be given of the intention to make a key decision not in the Forward Plan in accordance with Regulation 10 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 because it was urgent and could not reasonably be deferred for the reason specified).

 

The reason for this item is to allow the authority to inform the actuary to make a decision without delay.

Decision:

The Cabinet agreed to take up option 1 to address the pension fund deficit which meant that an additional lump sum payment of £1.848M would need to be paid into the pension fund to be funded from the pension earmarked reserve as well as this existing General Fund and Housing Revenue Account budgets.

10.

RECOMMENDATIONS FROM CABINET PANEL AND BOARD

To consider recommendations from the meeting of the Cabinet Planning and Parking Panel on 17 December 2019 and General Procurement Board on 26 November 2019:-

10a

Introduction of Verge Protection Order in Various Roads, French Horn Lane Area, Hatfield East Ward pdf icon PDF 89 KB

Consideration of objections and proposals for verge protection in the French Horn Lane area, Hatfield East Ward.

 

(Note: Report attached.  Click link below item 10 for the Appendices:-

Cabinet Planning and Parking Panel Agenda Pack – 17 December 2019

https://democracy.welhat.gov.uk/ieListDocuments.aspx?CId=266&MId=977 )

Additional documents:

Decision:

Having considered the objection received, the issues raised around equalities and diversity and all the detailed issues in the report, including any proposed mitigating actions the recommendation of the Cabinet Panel to proceed with the creation of a traffic regulation order for the reasons set out was approved.

10b

Introduction of Resident Permit Scheme, Double Yellow Lines, Verge and Footway Prohibition and Clearway in Aldykes, Hatfield pdf icon PDF 74 KB

Consideration of objections and proposals for waiting restrictions, resident permit parking scheme, verge and footway prohibition and clearway.

 

(Note: Report attached.  Click link below item 9 for the Appendices:-

Cabinet Planning and Parking Panel Agenda Pack – 17 December 2019

https://democracy.welhat.gov.uk/ieListDocuments.aspx?CId=266&MId=977 )

Additional documents:

Decision:

(1)     Having considered the objections received, the issues raised around equalities and diversity and all the detailed issues, including any proposed mitigating actions, the recommendation of the Cabinet Panel to proceed with the amended proposals and the creation of the Traffic Regulation Order for all the reasons set out was approved.

 

(2)     The Cabinet noted and agreed that although the majority of responses opted for a resident parking permit scheme to operate on Monday to Saturday, it was recommended that the scheme operate on Monday to Friday due to the responses received to the adjacent Hatfield town centre car park amendment consultation, which proposed that the parking permit restrictions be applicable on Monday to Friday only so that the Aldykes scheme corresponded with the Hatfield town centre area to operate on Monday to Friday from 9.00am to 5.00pm.

10c

ICT, Contact Centre, Reception, Switchboard, Benefits and Council Tax pdf icon PDF 83 KB

Appointment of a Cross Party Procurement Board to oversee the project.

Decision:

As recommended by the General Procurement Board, the Cabinet established a cross party Member Procurement Board to oversee this project.

11.

RISK MANAGEMENT pdf icon PDF 117 KB

Report of the Corporate Director (Public Protection, Planning and Governance) on the current strategic and top operational risks facing the Council.

Additional documents:

Decision:

The current Strategic Risk Register and top operational risks, together with comments in respect of each risk where shown were noted.

12.

SUCH OTHER BUSINESS AS, IN THE OPINION OF THE CHAIRMAN, IS OF SUFFICIENT URGENCY TO WARRANT IMMEDIATE CONSIDERATION

13.

EXCLUSION OF PRESS AND PUBLIC

The Cabinet is asked to resolve:

 

That under Section 100(A)(2) and (4) of the Local Government Act 1972, the press and public be now excluded from the meeting for Items 14 and 15 (if any) on the grounds that they involve the likely disclosure of confidential or exempt information as defined in Section 100(A)(3) and Paragraph 3 (private financial or business information) of Part 1 of Schedule 12A of the said Act (as amended).

 

In resolving to exclude the public in respect of the exempt information, it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

14.

WRITE OFF OVER £10,000 - HOUSING BENEFIT OVERPAYMENT

Exempt report of the Corporate Director (Resources, Environment and Cultural Services) seeking agreement to the write off of a housing benefit overpayment of over £10,000.

Decision:

The Cabinet agreed to a write off in respect of an overpayment of housing benefit where recovery action has proved to be unsuccessful as detailed in the exempt report.

15.

ANY OTHER BUSINESS OF A CONFIDENTIAL OR EXEMPT NATURE AT THE DISCRETION OF THE CHAIRMAN