Agenda and minutes

To note any substitution of Members made in accordance with Council Procedure Rules 19-22.

The Committee noted that Rose Reed had attended in place of Betty Robins, who were both co-opted Members from the Tenants Panel.

Apologies for absence were received from Betty Robins, co-opted member of the Tenants Panel.

To confirm as a correct record the Minutes of the meeting held on 12 September 2016 (previously circulated).

That the Minutes of the meeting held on 12 September 2016 was agreed as a correct record and signed by the Chairman.

Report of the Executive Director lists the actions from previous meetings and their current status.

The report of the Executive Director identified actions agreed at the meeting of the Committee held on 12 September 2016 and their current status.

The Chairman proposed that the Energy Centre be removed from the Action Status Report as Officers continued to investigate and monitor the situation regarding this issue.  Should there be any further concerns or complaints from residents a report would be brought before the Committee.

RESOLVED:

(1)           That the Energy Centre be removed from the Action Status Report as Officers continued to investigate and monitor the situation.

(2)           That the status of actions which were identified at the meeting of the Committee on 12 September 2016 be noted.

Report of the Executive Director sets out the performance of CP Plus for April 2016 – September 2016, against the agreed Key Performance Indicators (KPIs) within the contract.

Reportof theExecutive Directorset outthe performanceof CPPlus forApril 2016toSeptember2016 againstthe agreedKey PerformanceIndicators (KPIs)within the contract.  CP Plus had achieved all nine KPIs for the six month period.

RESOLVED:

That the contents of the report of the Executive Director on the CP Plus Performance Results April 2016 – September 2016 be noted.

Report of the Executive Director details the overall performance for Quarter 1 and 2 for 2016.  A breakdown of the burial statistics for this period is also included.

Report of the Executive Director detailed the overall performance for John O’Conner GM and Welwyn Hatfield Council’s Cemetery Services for quarter one and quarter two for 2016.

Members noted that the contract had been awarded in June 2015 to John O’Conner GM, who provided both the burial excavation and grounds maintenance activities at the Council’s cemeteries on behalf of the Council. A breakdown of the burial statistics for this period had also been included in the report.

Members also noted that, as a result of human error, the cemetery had not been unlocked at the specified time on three occasions, and that in compensation, three additional grass cuts were taken at The Lawn Cemetery.

RESOLVED:

That the content of this report, as a record of John O’Conner GM performance for April 2016 – September 2016 with regards to the cemetery contract be noted.

Report of the Executive Director provides the Committee with the performance indicator data collected for those services that fall within its remit. It provides Quarter 2 data for 2016-17, along with comparative information.

Reportof theExecutive Directorprovides theCommittee withthe performanceindicator datacollected forthose servicesthat fallwithin itsremit. Itprovides Quarter2 data for 2016-17,along with comparative information.

Members asked the following questions regarding the Performance Indicators to Officers, who undertook to obtain and collate the answers and to circulate via Governance Services:-

Missed bins:

1.            Is the low figure of 374 a fluke or due to a particular service improvement?

2.            The comment mentions that there were no dropped roads in Q2, can you define dropped roads?

Tree maintenance:-

1.            Were there any particular areas in the borough where tree work was not completed?

RESOLVED:

That the contents of the report of the Executive Director on the Performance Indicators for quarter two be noted.

Members are asked to receive a presentation on the roles and responsibilities of the Health Protection team.

Members received and NOTED a presentation from the Environmental Health Team Leader on the roles and responsibilities of the Team Leader (Public Health & Protection).

The Chairman of the EOSC Scrutiny Sub-Committee, Councillor H.Quenet reported that at thefirst meeting, heldon Thursday,22 September2016, thescopingand timetableofthe review had been agreed.  The meeting had been very constructive.  

The focus of the scrutiny would be on street trees rather than wood and forest trees and the aim would be to improve the environment of the Borough for residents through the Tree and Woodland Strategy.

Thenextmeetingof the Sub-Committee wasscheduledto beheldon Monday,28 November 2016 when the briefing note provided by Officers would be considered.

The pro-forma which sets out the Committee’s overview work programme has been updated since the last meeting to enable forward planning of items to be considered to take place.  Items which the Committee agrees it would like to consider will be scheduled into the work programme.

RESOLVED:

That the work programme as submitted be approved.