Agenda and draft minutes

At the start of the meeting, a minute’s silence was observed in memory of the victims of the Southport tragedy.

To note any substitution of Members made in accordance with Council Procedure Rules.

Apologies for absence were received from Councillor Adrienne Nix for whom Councillor Helena Goldwater attended as a substitute, and from Councillor Tim Rowse for whom Councillor Russ Platt attended as a substitute.

To confirm as a correct record the Minutes of the meeting held on 12^th March 2024 (previously circulated).

The minutes of the meeting held on 12 March 2024 were approved as a correct record.

There were no items of urgent business.

To note declarations of Members’ disclosable pecuniary interests, non-disclosable pecuniary interests and non-pecuniary interests in respect of items on the Agenda.

There were no declarations of interest.

The Executive Director (Finance and Transformation) introduced the paper which summarised the actions agreed by Overview and Scrutiny Committee (OSC) last year, recommendations it had made to Cabinet and the current implementation status.

OSC noted the Action Status report.

The pro-forma sets out a draft of the Committee’s work programme for comment.  The work programme enables forward planning of items to be considered to take place.

The Executive Director (Finance and Transformation) introduced the report which set out the outcomes of the OSC workshop in June 2024 where proposed topics for the current year were discussed. Officers had drafted the scoping and scoring documents based on those discussions. Prior to the publication of the OSC agenda pack, officers had met with the OSC Chair and Vice Chairs to ensure the proposed draft work programme was in line with what members had agreed at the workshop and had made some changes as a result. The report proposed that some items would be the subject of an individual report and others would be considered by task and finish panels where draft terms of reference had been set out. The report also included a draft work programme for OSC for the municipal year which included standard topics to be considered by the committee such as health and crime.

On the topic of houses in multiple occupation (HMOs), a query was raised about whether this would be scrutinised by a task and finish panel. The Chair advised that six topics had been considered for task and finish panels but realistically a maximum of five could take place in any one year so it had been decided HMOs would be the subject of a single report; there was some uncertainty about the legal status and future of HMOs and it was likely the new government would be looking at changes in legislation. A member suggested this might be a reason to have an HMO task and finish group that could look at any legislative changes. Officers advised there had been a discussion about this and given proposed changes to planning reform, it had been felt that a single report to be presented at the next meeting could inform any potential consultation responses (whereas a task and finish group would take place over a period of months before reporting to OSC and then Cabinet).

A member asked whether this meant there would be scope for a review task and finish panel next year to react to changes in legislation. The Chair agreed HMOs were an important topic and once the report was received OSC could decide how it would approach the subject. Other committee members expressed support for this position and noted the importance of a solid evidence base as a starting point.

A member asked what research would be carried out to inform the HMO report. Officers advised the report would cover both planning and enforcement and would be presented by staff from the relevant Council departments based on their evidence and knowledge. The report would provide details of the planning framework and level of influence the Council has over the development/conversion to HMOs, the enforcement powers the Council has for HMOs, an overview of the private accredited landlord scheme, and the procedures in place for identifying HMOs and numbers of registered landlords. A member urged those present to report any illegal HMOs of which they were aware.

A member understood  ...  view the full minutes text for item 6.