Agenda and minutes

Grants Board - Wednesday 4th November 2020 6.30 pm

Contact: Helen Johnson 

Note: This meeting is held remotely under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. If any member of the public would like to attend, please contact to be invited to the public part of the meeting. 

No. Item



To note any substitution of Board Members made in accordance with Council Procedure Rules.


There were no substitutions of Members.



To note any apologies.


There were no apologies.



To confirm as a correct record the Minutes of the meeting held on 29 July 2020 (previously circulated).


The Minutes of the meeting held on 29 July 2020 were approved as a correct record.


The hard copy of the Minutes would be signed by the Chairman as soon as it was reasonably practicable or alternatively, electronic signatures would be arranged after the meeting.




Report of the Corporate Director (Housing and Communities) detailing the applications for Community Grants.



Fifteen applications had been received for consideration of Annual Community Grants. These grants were limited to a maximum of £20,000 per application, however, the Board was able to increase this should it be deemed appropriate.


£79,270 was anticipated to be ring fenced for the distribution of Annual Grants payments for financial year 2021/22.


The total value of all fifteen applications totaled £209,732.24 and exceeded the total funds available by the amount of £130,462.34.


Breaks Manor Youth and Community Centre


Breaks Manor Youth and Community Centre had applied for a grant of £20,000 to re-surface the Centre’s forecourt and the adjoining footpaths in tarmac.


The Board appreciated that the Center did a lot of good work, particularly with young people but the project did not meet the Grants Board priorities at the moment and the Annual Grants Awards did not fund capital programmes such as infrastructure costs.


REFUSED the application.


Welwyn Hatfield CVS


Welwyn Hatfield CVS had applied for a grant of £14,500 to fund all of their projects including a transport service, providing support, advise, training and development of projects, DBS checking service, volunteer recruitment and placement, telephone befriending project and a monthly newsletter.


The Board felt that the community cars provided a vital service at the moment and would like to award £4,500 to support the service plus an extra £450 towards the cost of volunteers and other services required to support the provision of the community cars.


AGREED a grant of £4,950.


Falcon Judo


Falcon Judo had applied for a grant of £3,296 for hall hire costs, 20 judo camp sessions, insurance costs, judo uniforms, covid-19 sanitation/cleaning, British Judo license for Special Educational Needs (SEN) children, safeguarding courses and website maintenance.


The Board awarded a grant of £970 to help facilitate children with Special Educational Needs. The Board also wanted to encourage Falcon Judo to apply for a Small Community Grant in February 2021.


AGREED a grant of £970.


Film School Deluxe


Film School Deluxe applied for a grant of £5,700 for equipment hire, cinema hire, location hire and the cost of freelance filmmakers working with young people.


The Board liked this project but felt that further information was required. The Board would encourage Film School Deluxe to apply for a Small Community Grant and a Youth Action Grant in February 2021. The Board also suggested that the University of Hertfordshire may be able to assist this project by providing expertise and/or equipment.


REFUSED the application.


11th Welwyn Garden City Guide Company


The 11th Welwyn Garden City Guide Company applied for a grant of £688.74 for garage rental for a year to store equipment.


The Board awarded a grant of £350 to cover half of the initial rent to enable the girl guides to raise funds to cover the rent for the rest of the year.


AGREED a grant of £350.


H’Arts in Mind


H’Arts in mind had applied for a grant of £14,640 to cover the cost of market stall fees, administration services and to  ...  view the full minutes text for item 27.