Agenda and decisions

Cabinet
Tuesday 5th March 2019 7.30 pm

Venue: Council Chamber, Council Offices, The Campus, Welwyn Garden City, Herts, AL8 6AE

Contact: Graham Seal 

Items
No. Item

1.

APOLOGIES

2.

PUBLIC QUESTION TIME AND PETITIONS

Up to fifteen minutes will be made available for questions from members of the public on issues relating to the work of the Cabinet and to receive any petitions.

3.

MINUTES

To confirm as correct records the Minutes of the meetings held on 22 January and 5 February 2019 (previously circulated).

4.

ACTIONS STATUS REPORT pdf icon PDF 48 KB

Report of the Corporate Director (Public Protection, Planning and Governance) on the status of actions agreed at the last Cabinet meeting.

5.

NOTIFICATION OF URGENT BUSINESS TO BE CONSIDERED UNDER ITEM 14

6.

DECLARATIONS OF INTERESTS BY MEMBERS

To note declarations of Members’ disclosable pecuniary interests, non-disclosable pecuniary interests and non-pecuniary interests in respect of items on the Agenda.

7.

ITEMS REQUIRING KEY DECISION

To consider the following items for decision in the current Forward Plan:-

 

7a

Outcome of the Tenant Consultation on Proposals for Burfield Close, Hatfield (Forward Plan Reference: FP896) pdf icon PDF 86 KB

Report of the Corporate Director (Housing and Communities) informing the Cabinet of the outcome of the consultation process with existing tenants and in the light of this providing a recommendation on how best to proceed with the site.

Decision:

(1)   The Cabinet noted the outcome of the consultation with tenants.

 

(2)   The Cabinet agreed that the redevelopment proposals for the existing buildings proceed.

 

(3)   The Cabinet noted the process of decanting the current Council tenants.

 

(4)   The Cabinet agreed to the inclusion of the garage site in the redevelopment and the appropriation of this site from the General Fund to the Housing Revenue Account at a value of £32,500.

7b

Award of Leasehold Buildings Insurance Tender - Request for Delegated Authority (Forward Plan Reference: FP897) pdf icon PDF 61 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) seeking delegated authority for the award of contract to the successful bidder.

Decision:

(1)   The Corporate Director (Resources, Environment and Cultural Services), in consultation with the Executive Member (Resources), was given delegated authority to award the leasehold buildings insurance contract to the successful bidder and

 

(2)   This authority would remain in force for the renewal of the policy each year until the expiry of the long term agreement.

8.

RECOMMENDATION FROM CABINET PANEL

To consider a recommendation from the meeting of the Cabinet Planning and Parking Panel on 7 February 2019:-

8a

Local Plan - Annual Monitoring Report pdf icon PDF 46 KB

Approval for Publication (recommendation to follow).

Additional documents:

Decision:

The Annual Monitoring Report was approved for publication as recommended by the Cabinet Planning and Parking Panel and the Head of Planning was given delegated powers to agree any minor alterations to finalise the report following consultation with the Executive Member (Environment and Planning).

9.

CONSULTATION ON NEW STATUTORY GUIDANCE FOR LOCAL AUTHORITIES TO IMPROVE ACCESS TO SOCIAL HOUSING FOR MEMBERS OF THE ARMED FORCES COMMUNITY pdf icon PDF 85 KB

Report of the Corporate Director (Housing and Communities) recommending a response to this consultation on proposals for new statutory guidance.

Additional documents:

Decision:

The proposed draft response to the consultation on new statutory guidance for local authorities to improve access to social housing for members of the Armed Forces community was agreed.

10.

PERFORMANCE EXCEPTION REPORT - QUARTER 3 (2018-19) pdf icon PDF 111 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) summarising strategic performance data for Quarter 3 (2018-19).

Decision:

The Cabinet noted the summary of performance and approved any proposed actions highlighted.

11.

COUNCIL ACHIEVEMENTS LIST - OCTOBER TO DECEMBER 2018 pdf icon PDF 71 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) collating and summarising the Council’s key achievements and service improvements for Quarter 3 of 2018/19.

Additional documents:

Decision:

The Cabinet noted key achievements and service improvements for Quarter 3 of 2018/19.

12.

SUPPORT TO THE WELWYN GARDEN CITY 2020 CENTENARY PROJECT pdf icon PDF 90 KB

Report of the Corporate Director (Public Protection, Planning and Governance) on support for the Welwyn Garden City 2020 Centenary.

Decision:

(1)     The Cabinet noted the examples of support being provided to the Welwyn Garden City 2020 Centenary foundation in line with the overall objectives.

 

(2)     The Cabinet agreed to provide financial assistance by making a one off financial contribution of £50,000 during 2019/20 to the Welwyn Garden City Centenary Foundation Ltd for them to use as they wished in connection with the centenary celebrations. 

 

(3)     The Cabinet agreed to the repositioning of the existing Ebenezer Howard memorial “roundel” in Howardsgate (in consultation with key stakeholders) and the erection of a statue of Ebenezer Howard in this location, the costs of moving the roundel and licence to occupy fees being met from existing Council budgets.

13.

DEFRA'S RESOURCE AND WASTE STRATEGY CONSULTATIONS pdf icon PDF 96 KB

Report of the Corporate Director (Resources, Environment and Cultural Services) seeking agreement on the arrangement to respond to these consultations.

Decision:

The Cabinet delegated authority to the Corporate Director (Resources, Environment and Cultural Services), in consultation with the Executive Member (Environment and Planning) to agree and submit responses to the DEFRA resource and waste strategy consultations.

14.

SUCH OTHER BUSINESS AS, IN THE OPINION OF THE CHAIRMAN, IS OF SUFFICIENT URGENCY TO WARRANT IMMEDIATE CONSIDERATION

15.

EXCLUSION OF PRESS AND PUBLIC

The Cabinet is asked to resolve:

 

That under Section 100(A)(2) and (4) of the Local Government Act 1972, the press and public be now excluded from the meeting for Items 16, 17, 18  and 19 on the grounds that they involve the likely disclosure of confidential or exempt information as defined in Section 100(A)(3) and Paragraphs 3 (private financial or business information) and 5 (legal and professional privilege) of Part 1 of Schedule 12A of the said Act (as amended).

 

In resolving to exclude the public in respect of the exempt information, it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

16.

ITEMS OF AN EXEMPT NATURE REQUIRING KEY DECISION

To consider the following items of an exempt nature:-

 

16a

Streetscene - Contract Award (Forward Plan Reference: FP909)

Exempt Report of the Corporate Director (Resources, Environment and Cultural Services) on the Streetscene contract award.

Decision:

(1)     The Cabinet agreed with the unanimous Member Procurement Board recommendation for the award of Lots 1 and 2 of the contract.

 

(2)     The Cabinet noted outlined service changes.

 

(3)     A cross party Cabinet Panel (based on the membership of the Streetscene and Grounds Maintenance Procurement Board) with terms of reference as agreed would be set up to oversee the mobilisation phase of the contract.

 

(4)     The Cabinet recommended to the Council that a £4.5M capital budget be set up to fund the cost of an upgrade to the Tewin Road depot.

16b

Appropriation of Land - High View (Forward Plan Reference: FP910)

Exempt report of the Corporate Director (Resources, Environment and Cultural Services) on the appropriation of land for planning purposes in order to facilitate proposed development.

Decision:

The Cabinet agreed that the land be appropriated for planning purposes in order to facilitate the proposed development at High View, Hatfield, in accordance with the Council’s obligations, as set out in the Development Agreement.

17.

HERTFORDSHIRE HIGHWAYS AGENCY AGREEMENT (GROUNDS MAINTENANCE AND TREES)

Exempt report of the Corporate Director (Resources, Environment and Cultural Services) on the continuation of this agency agreement.

Decision:

(1)     The Cabinet agreed to continue with the long running Agency Agreement with Hertfordshire County Council.

 

(2)     The Cabinet agreed to the revisions to the tree maintenance requirements contained within the new draft Agency Agreement.

 

(3)     The Cabinet agreed to the Agency Agreement operating from 1 April 2019 until determined or varied by the mutual agreement of the parties in writing or either party determining the Agreement by giving the other at least two year’s notice in writing to expire on 31 March in any year.

 

(4)     The Cabinet agreed to the revised annual reimbursements from Hertfordshire County Council to the Borough Council for work performed as part of the Agency Agreement.

 

(5)     The Cabinet delegated authority to the Corporate Director (Resources, Environment and Cultural Services), in consultation with the Executive Member (Environment and Planning), to approve the final draft of the Agency Agreement.

18.

GARAGE SITE DISPOSALS - PHASE 3 AFFORDABLE HOUSING PROGRAMME

Exempt report of the Corporate Director (Housing and Communities) on garage site disposals to help deliver the Council’s Affordable Housing Programme.

 

(Note: The Chairmen of the Environment and Social Overview and Scrutiny Committees have been given notice that it was impracticable to comply with the requirement that at least twenty eight days notice must be given of the intention to consider these items in the  private section of the meeting in accordance with Regulations 5 and 10 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 because they were urgent and could not reasonably be deferred for the reason specified).

 

(1)     The reason for item 17 is to continue with the long running Agency Agreement with Hertfordshire County Council.

 

(2)     The reason for item 18 is to enable the delivery of sites suitable for the delivery of affordable housing.

Decision:

(1)     The Cabinet noted the seven sites that were considered suitable for the delivery of affordable housing and that plans were at an advanced stage for delivery.

 

(2)     The Cabinet agreed that these sites be progressed to the next stage of the process which was to draw up detailed plans to be submitted for planning approval.

 

(3)     The Cabinet noted that a further report would be made setting out detailed plans and feasibility work recommending the sites to be appropriated to the housing account.

19.

ANY OTHER BUSINESS OF A CONFIDENTIAL OR EXEMPT NATURE AT THE DISCRETION OF THE CHAIRMAN